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AOP Student Awards 2018
Terms & Conditions

AOP Student Awards 2018 Terms & Conditions of Entry


1. Eligibility

Entry is open to those studying a recognised National Qualification, approved by QCA (Qualifications and Curriculum Authority). Students in overseas educational institutions can also enter the Student Awards, but if you are an AOP Student Member, you qualify for a discounted entry fee.

To enter you must be studying at higher or further education level. However, please note that you must be over the age of 18 to attend the exhibition opening party.

A significant majority of the final image must be photographically generated. Work submitted must not have previously been entered into the AOP Student Awards competition in any form.

2. Entry procedure and format

Entries may only be submitted online through

Each Entrant can submit an unlimited number of entries, but each image can only be entered once into any single category.

AOP Student members get a discounted price of £5.75 per entry. Non-members pay the full price of £8.50 per entry.

To access the AOP Student member discount, all entrants must use the email address associated with your AOP Student membership. Failure to do so may result in you paying the full, non-member entry fee(s), so check carefully before entering and please note that entry fees cannot be reimbursed once paid.

3. Image specifications

Images should be in the sRGB colour-space, in JPEG format and no larger than 10MB (5MB if using the simple uploader for old web browsers)

You can name each image file as you wish, however, when the entry is successfully uploaded and logged in our on-line entry system, it will be re-saved with a new unique filename to preserve anonymity during judging.

Assuming you use colour management during handling of your image files, you should ensure the image is in the sRGB colour-space (Note: NOT AdobeRGB or anything else, as this does not display correctly in all web browsers).

4. Dates

On-line entry will be open from 9.00am Friday 5 January 2018, until 12.00 noon on Monday 9 April 2018.

Entries received after these dates will not be accepted.

Entrants will be notified of the Judges’ decision by email by June 2018.

5. Selected entries

The Winners will be announced at the AOP Students Awards Presentation, which will be held in conjunction with the Student Awards Exhibition in central London in Summer 2018 (exact dates and venue will be confirmed closer to the time).

All successful entrants will be contacted and asked to supply printed copies of the images, within four weeks of notification. Prints must be supplied as a foamex print. The image cannot exceed 50cmx60cm.
All exhibition prints will be retained by the AOP for twelve months, after which entrants will be notified that they should arrange for their work to be collected.
The cost to return prints by post to the entrant must be met by the entrant. This can be agreed at the time we contact you to let you know that the prints are ready. The AOP cannot take any responsibility for safe return via post.
The AOP reserves the right to dispose of any prints displayed in the exhibition that have not been collected by 1 June 2019, as it sees fit and without prior notice. Any monies made from the sale of uncollected work shall go to the AOP.
The AOP reserves the right to request a new print if they deem the entry unsuitable for display (e.g. if of poor quality, damaged or an inappropriate size).


Any sales of exhibited prints made through the AOP will be subject to a commission at the rate of 30% to Student Members of the AOP and 50% to non-Members. This amount will be deducted from the sale price and the balance will be transferred to the Entrant.

Any prizes won and not collected on the night, must be collected from the AOP offices in London; we are sorry, but we are unable to send prizes onto winners.

6. Risk and insurance

Whilst the AOP makes every effort to ensure that the reproduction of images is of the highest standard, we are unable to guarantee the quality of the reproduction in printed material.

The AOP operates a ‘no refund’ policy for entries made in error or where there is no fault attributable to the Association, so please ensure you double-check all entries prior to submitting.

Invalid entries can be removed if we are clearly notified that this is required, but a refund for that entry cannot be given.

Additional or subsequent entries should be submitted using the on-line system as before.

7. Copyright and warranty

AOP selected entries may be reproduced on the AOP website and in AOP publications as well as used in various additional, external publications to promote these Awards including, but not limited to, print, internet, moving image, CD-ROM or other electronic media.

The AOP may use any or all selected images in various media and promotional videos in connection with the promotion of the Student Awards, the AOP Student of the Year and AOP Student Membership.

The AOP and the AOP Student Awards sponsor(s) and partner(s) reserve the right to reproduce, without fee or prior permission, any work submitted to the AOP Student Awards 2017 solely in connection with promoting the Student Awards and the AOP Student of the Year. This right is granted for a period of up to 18 months from the date that on-line entry closes. All entries will be credited to the copyright owner where entries are published by the AOP through AOP channels but the AOP cannot provide any guarantees where entries are published by third-parties in connection with the promotion of the Student Awards and the AOP Student of the Year but every effort will be made to ensure that appropriate credits are in place.

Each Entrant shall be deemed to warrant that:

(a) they own the entire copyright in the image;

(b) where joint copyright exists in the image, that the Entrant has the necessary authority and permissions to enter the image into the Awards;

(c) if the work is commissioned it is submitted with the permission of the commissioner;

(d) all necessary model releases and permissions have been obtained; and

(e) any clearances necessary under the Copyright Designs and Patents Act 1988 (as amended) have been obtained.

The Entrant undertakes to indemnify the AOP and its sponsors in respect of any breach of the above warranty.

8. General

The AOP reserves the right to use its own discretion throughout the Student Awards process, which may include: disqualifying any entry not complying with the rules or amalgamating categories if they are under-subscribed.

There will be no appeal against the decision of the judges which is final and no correspondence will be entered into in connection with the judging.

By entering the AOP Student Awards you are deemed to have accepted all the terms and conditions of entry.

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